Frequently asked questions
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Registration for the NASW annual workshops portion of the ScienceWriters meeting is open to members and a limited number of non-members. Registration for the New Horizons portion of the meeting is open to science writers and science-writing students.
Attendance at ScienceWriters is subsidized to keep your costs low.
Registration opens on August 1.
Attendance at the workshops is heavily subsidized by NASW and includes the Saturday evening Awards Reception. Thank you for attending!
Member rate
$185 until August 31 Get your earlybird discount!
$210 September 1 thru close of registration on October 1.
Student member rate
$75 thru close of registration on October 1.
Non-member rate (non-refundable)
$425 thru close of registration on October 1.
New Horizons events are hosted by George Washington University and supported by additional sponsors recruited by GW.
Free!
ScienceWriters2018 will be held at the Marvin Center on George Washington University's campus in Washington, DC.
Book early and save
A block of discounted rooms is now available at the Washington Marriott Georgetown ($239 + applicable tax per night). To receive this discount, call 877-212-5752 and mention "ScienceWriters2018." You can also book online using this link. Attendees are encouraged to book early to secure their accommodations, as inventory at this rate is limited.
Washington Marriott Georgetown
1221 22nd Street NW
Washington, DC 20037
All field trips will be free this year, but advance registration is required. Pre-conference workshops have a small fee. For details, view the "Hosted events and tours" tab on the Schedule page.
Successful applicants will be notified by September 9 unless otherwise noted.
Eligibility: The fellowships are intended primarily for journalists from smaller metropolitan print and broadcast news outlets, select freelancers and webcasters with a demonstrated interest in science writing.
Description: The fellowships offer up to $1,200 to cover the costs of attending ScienceWriters2018, and in particular the New Horizons in Science briefings organized by CASW on Sunday and Monday.
To apply: Applications are taken online at casw.submittable.com/submit. Submit 1) a brief (no more than 500-word) expression of interest; 2) a resume; 3) no more than 3 clips or broadcast transcripts on any topic; and 4) a nominating letter from a senior editor, news director or producer. Additional details are at www.casw.org/new-horizons/travel-fellowships.
Application deadline: Wednesday, August 29, 2018
Eligibility: Open to any science writer, editor, publication information officer, or journalism instructor with a financial need.
Description: Provides up to $1000 to cover the costs of attending the ScienceWriters meeting . These fellowships are supported by the Authors Coalition of America funds. Note: Before receiving reimbursement, fellows must submit a short report of one or more aspects of the workshops, suitable for publication on the NASW Web site and potentially in ScienceWriters. Assignments will be made prior to the meeting and must be filed within 48 hours after the assigned session. More information will be available after grants are awarded.
To apply: Visit nasw.submittable.com/submit to apply. You will upload a short statement of interest and a copy of your CV.
Application deadline: Wednesday, August 29, 2018
Eligibility: Open to current students enrolled in a science writing program.
Description: Provides up to $1000 to cover the costs of attending the ScienceWriters meeting. These fellowships are supported by the Authors Coalition of America funds. Note: Before receiving reimbursement, fellows must submit a short report of one or more aspects of the workshops, suitable for publication on the NASW Web site and potentially in ScienceWriters. Assignments, which may include live tweeting or other coverage of a session, will be made prior to the meeting and must be filed within 48 hours after the assigned session. More information will be available after grants are awarded.
To apply: Visit nasw.submittable.com/submit to apply. You will upload a short statement of interest and a copy of your CV.
Application deadline: Wednesday, August 29, 2018
All of the venues at GW are accessible.
Washington Marriott Georgetown: The awards event is on the second floor. Elevators are available. Please note that shuttles will not be provided from the Marvin Center to the Washington Marriott Georgetown.
NASW student members interested in volunteering can help out at the meeting for a few hours in exchange for free registration. To commit, email workshops@nasw.org. Slots are filled on a first-come, first-served basis, and you must be an NASW student member.
The NASW portion of ScienceWriters is solely funded by the National Association of Science Writers. While a registration fee is charged to offset some of NASW's costs, that fee covers only a portion of the total NASW workshop costs. The New Horizons in Science briefings are hosted each year by a university, which provides funds and may recruit sponsors to cover meeting costs.
Yes. All attendees should be familiar with the Code of Conduct and must agree to follow it, and other policies, during registration. Review the policies: sciencewriters2018.org/policies.
All registration is handled securely online. We apologize that mail or phone in registrations are not accepted. Registration begins August 1 and closes on October 1. In order that we may keep our costs low by ensuring an accurate count, NO late or on-site registrations are accepted. Register here beginning August 1.
We've set up a Facebook page to help you see who's coming and post inquiries like this. You can also tweet #sciwri18_room. This is not an official roommate matching service, but rather an informal place for you to connect with other attendees.
In order that we may keep our costs low by ensuring an accurate count, NO late or on-site registrations can be accepted. Registration begins August 1 and closes on October 1. Please avoid disappointment (and save $!) by registering early.
The NASW professional development workshops are chosen by a committee of members from proposals submitted by members in March of each year and organized by volunteers. The scientific sessions for the New Horizons in Science Briefings are chosen solely by program director Rosalind Reid. The program draws speakers from around the country, including a portion from the host institution.
Advance registration is required for the Annual Awards Reception, but there is no cost to attend the reception. Registration begins online on August 1. Join your colleagues to congratulate the winners of NASW's Science in Society Awards, CASW's Victor Cohn Prize for Excellence in Medical Science Reporting, and the Evert Clark/Seth Payne Award for Young Science Journalists.
Registration for the NASW workshops on Saturday includes a light continental breakfast and coffee breaks. Saturday lunch will be on your own during a 2-hour lunch break. The campus is replete with food options in all prices ranges. Check out food options on and near campus with this eatery map.
Breakfast and lunch is provided on Sunday.
Breakfast is provided on Monday.
Evening receptions usually have ample appetizers, but not necessarily a full, plated dinner.
For questions regarding the professional development workshops, contact workshops@nasw.org or 510-647-9500. For questions about the New Horizons in Science briefings, contact programs@casw.org or 617-702-2798.
We have archived past conference websites and program information.
