ScienceWriters meeting policies

ScienceWriters meeting policies

Cancellation policy

If you cancel your registration in writing by October 1, you will receive a full refund less a $50 processing fee. Non-member fees are nonrefundable. Non-attendance does not constitute cancellation. Email your request for cancellation to Registrations are not transferable and may not be credited for use in future years.

Image use

From time to time, the ScienceWriters conference, NASW, CASW, and its sponsors and partners may use photographs, video, and/or audio recordings of conference events in promotional and educational materials online and in print. By virtue of their attendance, all conference attendees and visitors agree to the use of their likeness in any such materials.


All of the venues at GW are accessible.

  • The Marvin Center has three entrances: I street, 21st Street and H street, and all are ADA accessible.
  • The Media and Public Affairs building, where Jack Morton Auditorium is located, is ADA accessible from both 21st Street and H street.
  • Lisner Auditorium is ADA accessible from the 21st Street entrance. The Science and Engineering Hall (welcome reception) is a new building with an accessible main entrance on 22nd Street and elevators to all floors.

Washington Marriott Georgetown: The awards event is on the second floor. Elevators are available. Please note that shuttles will not be provided from the Marvin Center to the Washington Marriott Georgetown.

If you have questions about allergies or accessibility, please write

NASW’s Conference and Meeting Code of Conduct

The National Association of Science Writers is committed to providing a professional environment at all of our events, welcoming people from as many diverse backgrounds as possible. We expect our events to be a respectful, harassment-free environment for all people regardless of race, ethnicity, gender, gender identity or expression, sexual orientation, physical ability, nationality, age, socioeconomic status, and belief. NASW values the diversity of views, expertise, opinions, backgrounds, and experiences reflected among all attendees.
In pursuit of those goals, speakers, staff, attendees, and volunteers at NASW events are expected to abide by the following code of conduct:

Expected behavior

  • Treat everyone with respect and consideration.
  • Communicate openly and thoughtfully with others, and be considerate of the multitude of views and opinions that are different than your own.
  • Be respectful in discussing and debating ideas.
  • Follow the rules and policies of the venue.
  • Be mindful of your surroundings and of your fellow participants. Call 911 or alert hotel/venue security if you notice a dangerous situation or someone in distress.

Unacceptable behavior

  • Harassment and intimidation, including any verbal, written (including via texts or on social media), or physical conduct designed to threaten, intimidate, humiliate, or coerce another participant.
  • Discrimination or other actions based on race, ethnicity, gender, gender identity or expression, sexual orientation, physical ability, nationality, age, socioeconomic status, or belief.
  • Stalking or unwelcome or surreptitious photography or recording.
  • Physical or verbal abuse or intimidation of any participant.
  • Sustained or disrespectful disruption of presentations or events.
  • Unwelcome sexual attention, including but not limited to sexualized comments or jokes, displaying sexually explicit material, inappropriate touching, groping, or sexual advances.


Anyone requested to stop unacceptable behavior is expected to comply immediately. NASW officials may take any action deemed necessary and appropriate, including immediate removal from the conference.

Reporting unacceptable behavior

Anyone who feels unsafe or threatened should immediately contact 911, approach hotel/venue security staff, or contact the appropriate public authorities.

If you are the subject of unacceptable behavior or have witnessed any such behavior during conference events, please contact Tinsley Davis, NASW executive director (1-510-859-7229, and/or Siri Carpenter, NASW president (1-608-616-0604,

For any questions about this policy, please contact Tinsley Davis, NASW executive director,, or Siri Carpenter, NASW president,

Brought to you by