ScienceWriters meeting policies

ScienceWriters meeting policies

Cancellation policy

If you are an NASW member and your cancellation request is received by October 10, 2019, you will receive a full refund less a $50 processing fee. Non-member registration fees are non-refundable. Non-attendance does not constitute cancellation. Registrations are not transferable and may not be credited for use in future years.

Field trip changes or cancellations may be made using the online system until the close of registration and will be refunded if your space is filled. Field trip cancellations after the close of registration cannot be refunded unless the trip is cancelled by the host.

All cancellations must be made either in writing or online through the link provided in your confirmation email. To cancel your registration in writing, please email your request for cancellation to or send a letter to:

c/o NASW
PO Box 7905
Berkeley, CA 94707

Image use

From time to time, the ScienceWriters conference, NASW, CASW, and its sponsors and partners may use photographs, video, and/or audio recordings of conference events in promotional and educational materials online and in print. By virtue of their attendance, all conference attendees and visitors agree to the use of their likeness in any such materials.


Most sessions will be held at the Nittany Lion Inn. This historic inn has been retrofitted for mobility access and includes ADA compliant sleeping rooms. If you are staying at the hotel as a guest, be sure to confirm your specific ADA requests directly over the phone. The conference rooms will be spread across two floors, connected with two elevators.

A lactation room is available at the Nittany Lion Inn. Inquire at the front desk to receive the key. Please note that the lactation room does not have refrigeration. There are refrigerators in each of the guest rooms. Participants not staying at the hotel can inform the reception desk of the need for refrigeration.

If you have questions about allergies or accessibility or require specific accommodations, please write prior to the close of registration on October 10. Every effort will be made to accommodate advance requests and provide reasonable accommodations for meeting events; on-site requests cannot be guaranteed. Please contact Tinsley Davis ( with any questions or for more assistance.

NASW’s Conference and Meeting Code of Conduct

The National Association of Science Writers is committed to providing a professional environment at all of our events, welcoming people from as many diverse backgrounds as possible. We expect our events to be a respectful, harassment-free environment for all people regardless of race, ethnicity, gender, gender identity or expression, sexual orientation, physical ability, nationality, age, socioeconomic status, and belief. NASW values the diversity of views, expertise, opinions, backgrounds, and experiences reflected among all attendees.
In pursuit of those goals, speakers, staff, attendees, and volunteers at NASW events are expected to abide by the following code of conduct:

Expected behavior

  • Treat everyone with respect and consideration.
  • Communicate openly and thoughtfully with others, and be considerate of the multitude of views and opinions that are different than your own.
  • Be respectful in discussing and debating ideas.
  • Follow the rules and policies of the venue.
  • Be mindful of your surroundings and of your fellow participants. Call 911 or alert hotel/venue security if you notice a dangerous situation or someone in distress.

Unacceptable behavior

  • Harassment and intimidation, including any verbal, written (including via texts or on social media), or physical conduct designed to threaten, intimidate, humiliate, or coerce another participant.
  • Discrimination or other actions based on race, ethnicity, gender, gender identity or expression, sexual orientation, physical ability, nationality, age, socioeconomic status, or belief.
  • Stalking or unwelcome or surreptitious photography or recording.
  • Physical or verbal abuse or intimidation of any participant.
  • Sustained or disrespectful disruption of presentations or events.
  • Unwelcome sexual attention, including but not limited to sexualized comments or jokes, displaying sexually explicit material, inappropriate touching, groping, or sexual advances.


Anyone requested to stop unacceptable behavior is expected to comply immediately. NASW officials may take any action deemed necessary and appropriate, including immediate removal from the conference.

Reporting unacceptable behavior

Anyone who feels unsafe or threatened should immediately contact 911, approach hotel/venue security staff, or contact the appropriate public authorities.

If you are the subject of unacceptable behavior or have witnessed any such behavior during conference events, please contact Tinsley Davis, NASW executive director (1-510-859-7229, and/or Siri Carpenter, NASW president (1-608-616-0604,

For any questions about this policy, please contact Tinsley Davis, NASW executive director,, or Siri Carpenter, NASW president,